55300 - Microsoft Teams for End Users

Reference 55300

Length 1 Day

Modality Formations catalogue


SKU: 55300 Categories: ,

target Objectives

Understand how to collaborate peer to peer.
Work within the team, sharing conversations, files, meetings and useful links.
Utilise teams for setting up, attending and recording meetings.
Work with files within Teams and to move files to and from other services such as OneDrive and SharePoint.
Have an understanding of the best practices to use when working with external parties and people within the tenant.

tablet Prerequistes

There are no prerequisites for this End User Course however a basic knowledge of Office 365 and OneDrive for Business may be advantageous

check Description

Microsoft Teams is a full collaboration platform and offers facilities for peer to peer collaboration as well as full team collaboration. This course will give guidance on how to use the tools for chat, file sharing, meetings and calls. The course will also give direction on best practices for sharing files with external parties and show how to access other services available in the tenant directly from within Teams. There will be a series of labs to practice the methods taught during the course.

check user Audience profile

The intended audience for this course are Power Users who will need to support the user base, advise on functionality and when to use what tool for the right collaboration need.

Discover lesson plan

Module 1: An introduction to Teams

Office 365 is a selection of productivity applications hosted by Microsoft in the cloud. For years, users would jump between these different applications to achieve their working objectives whether it be file creation, conferencing, reporting or other intent. To act as a hub for these services, Microsoft Teams brilliantly weaves these services together creating a seamless experience. In this module we will break down Microsoft Teams into its core components and explain what each is used for and when to use them. You will also be taught about the different types of Team that can be created to ensure your experience in Teams gets of to the best start.


What is Teams?
How to use Teams
Team components
When to use Teams
Creating a new Team
An introduction to Groups
Lab 1: Introduction to Teams

Create a new Team in the web browser
Download the Teams desktop application
Download the Teams mobile app for your phone
After completing this module, students will be able to:

Discuss the main components of Microsoft Teams.
Understand the different ways of accessing Microsoft Teams on different decives.
Show knowledge of Office 365 groups, their components and relevance to Microsoft Teams.
Create new Teams with settings that complement your colleagues ways of working.
Module 2: Collaborating with Teams
In this module we will discuss how we use the Teams area of Teams to collaborate with our colleagues. As discussed in Module 1, a Team can be a department or a project in a small or large group. It gives you one area to store and share all your conversations, files, meetings and links to other apps and systems that the team use regularly. This is likely to be the area of Teams that you will spend the most time in so it is essential to know as much about managing individual Teams as possible to ensure successful adoption and ongoing use of Microsoft Teams.

Joining a Team
Team permissions
Guest permissions
Private channels
Private channel structure
Channel posts
Channel announcements
Channel notifications
Manage a channel
Email a channel
Lab 1: Collaboration with Teams

Add a channel to a Team
Add a private channel
Have a conversation with the Team
Respond to a conversation
After completing this module, students will be able to:

Understand the individual components of a team including Teams, channels and tabs.
Manage the settings for a Team as well as its audience.
Set up guest access within a Team.
Create and manage channels within a Team.
Add new tabs to a channel to link your Team to their essential resources and applications.
Module 3: Chat within Teams
In this module we will focus on the chat component of Teams. This area is private to you and is where you can start your instant message chats with colleagues. You can chat with individuals or groups of individuals. Chat can be quickly turned into a voice or video call. You also have the ability to send attachments including Giphy’s and Stickers for a more social experience.

Changing your status
Peer to peer chat
Pop out chat
Organising chats
Video calls
During a call
Managing a call
Lab 1: Chat within Teams

Chat with other students
Convert a chat to an audio call
Rename a group chat
Have a video call
After completing this module, students will be able to:

Understand how to create one to one and group chats.
Turn a chat into a audio or video call.
Rename group chats.
Organise your chats to prioritise your communication.
Utilise the rich selection of social chat features and attachments.
Use shortcuts to quickly start chatting with colleagues.
Module 4: Meetings in Teams
In this module we will discuss the meetings section of Teams. How you can schedule a meeting from Microsoft Outlook or within Teams itself and the benefits of connecting that meeting to a channel. We will also recap on the services available to us during the meeting seeing how these integrate with the channel.

Scheduling meetings
Schedule a meeting from Outlook
Schedule a meeting from within Teams
Adding a meeting to a channel
Options during a meeting
Accepting external guests to a meeting
Who can present in a meeting?
Recording a meeting
Benefits of saving a meeting to a channel
Lab 1: Meetings in Teams

Schedule a meeting in Teams
Join a meeting
Take notes during a meeting
After completing this module, students will be able to:

Schedule upcoming meetings from either Outlook or Microsoft Teams itself.
Understand the difference between scheduling a meeting and scheduling a meeting in a channel.
How to join a meeting from a range of applications.
Recognise the range of resources are available during a meeting and how to use them.
Initiate a recording in Teams, understanding where it is stored and how to access the recording.
Module 5: Working with files
In this module we will discuss how to collaborate on the files that we need as a Team. We will look at the options provided, to chat about files and co-author files from within the Teams environment.Files are stored in a SharePoint document library with a link to them from Teams. This means that you can take advantage of some of SharePoint’s advanced features to add business processes to your files. But for this course we will focus on the functionality available to us directly within Teams.

Files in Teams
Adding files to a channel
Creating new files
Uploading files
Chat about a file
Moving or copy files
Sharing files
Share an individual file
Share a folder of files
Sync files
Check out files
SharePoint document library tab
OneDrive in Teams
Lab 1: Working with files

Create a new document
Have a conversation about a file
Share documents with someone outside your Team
After completing this module, students will be able to:

Create new documents directly in your Team and upload new files.
Use the chat functionality to keep colleagues informed about changes to your files.
Co-author documents with your colleagues and keep track of their changes.
Move your files to and from different locations in Office 365.
Share your files or folders with individuals and groups within your organisation or external users.
Take advantage of introducing other document libraries from SharePoint to your channels as tabs.
Module 6: Team settings and addins
In this module we will discuss how to customise the settings in Teams to best suit us as an individual user but also as a Team. We will look at how we can decide in what way and when we are notified about activity in the Team. We will discuss what we can do as an owner of a Team to determine what the rest of your colleagues have access to do. We will look at the search functionality in Teams and then discuss the connectors and bots that could assist us. This is the module that brings everything together from the previous modules and allows you to ensure you get the best out of the whole Teams app.

Activity alerts
My activity
Setting your location
Manage notifications
Priority access for do not disturb
Immersive reader
Manage a Team
Archiving a Team
Restore an archived Team
Lab 1: Teams settings and addins

Change notification settings
Add new members to your Team
Archive the Team
After completing this module, students will be able to:

Manange your Teams settings, security, bots and apps to take full advantage on what Teams has to offer.
Configure your own personal settings to optimise your experience in Teams.
Utilise tools like the immersive reader to help diversify your ways of working.
Know when to archive a Team and how to restore it.
Keep up to date with what is happening in Teams with your activity feed.